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Role Description and Person Specification

Job Title: Programme Assistant, Strategic Peacebuilding Programme Reporting to: Director, Strategic Peacebuilding Programme

The Role: The post-holder will be responsible for the administration and logistics of ORG’s Strategic Peacebuilding Programme and its projects, including in Palestine, Israel, Yemen and Jordan.

Location: London (The Green House, 244-254 Cambridge Heath Road, London, E2 9DA) Hours: Full-time: 37.5 hours per week.

Salary: £23,000 per annum (ORG operates a contributory pension scheme with an employer’s contribution of 6%).

Duration: 17 Months (Jan 2019 to June 2020), with the possibility of extension thereafter. Eligibility: Please note that you must be eligible to work in the UK in order to apply.

How to Apply: Please send a short covering letter (1 page max.) and CV (2 page max, including names of 2 referees) to [email protected] by noon (GMT) on Monday 17th December 2018. Please put "Programme Assistant, SPP" in the subject line of your email.

Interviews: We expect to hold interviews, including a skills-based test, in London on 8th January 2019.

 

About Oxford Research Group (ORG)

Oxford Research Group (ORG) is an independent peace, security and conflict resolution NGO that has been active and influential since the early 1980s. Since 2006 we have been based in London. In 2018 we have a staff of eleven, three pro bono and several paid consultants.

ORG’s mission is to promote approaches to defence, development and foreign policies that are inclusive, accountable, sustainable and effective. We thus work to transform the way that people and policy-makers think about security, shifting to long-term, strategic measures to sustain peace. We call this breaking out of the cycle of conflict.

Our work is rigorous, realistic, and evidence-based. It is rooted in the four pillars of research, advocacy, capacity-building and dialogue. The main focus of our work is the UK and countries where British foreign and security policies are most closely intertwined with violent conflicts, not least the Middle East and North Africa.

 

About the Strategic Peacebuilding Programme

ORG’s Strategic Peacebuilding Programme (SPP) seeks to contribute to preventing, transforming and ending violence by changing how people think about and engage with conflict. We facilitate innovative and strategic dialogues to lay the foundations and ripen the conditions for effective conflict-resolution efforts.

By creating space for people to engage strategically with one another, SPP seeks to open-up fresh possibilities for conflict resolution. Using the knowledge and expertise gained from dialogue, we seek to give third parties - be they the UN, governments or civil society - the critical insights they need to develop effective policies and peace processes.

Our creative approach encourages a deeper appreciation of the causes and drivers of conflict in the Middle East and seeks to challenge established ways of thinking. For over a decade, the SPP has been facilitating inclusive dialogue, often engaging with groups that sit outside the official diplomatic process, to explore means of resolving the conflict.

Our Strategic Dialogue work in Palestine and Israel has been ongoing since 2006 and now includes the well-established Israeli Strategic Forum (ISF), Palestine Strategy Group (PSG) and Palestinian Citizens of Israel Group (PCIG). A fourth track initiative, working with diaspora and refugee Palestinians started work in 2018. This year, the SPP has also begun work with Yemenis, applying learnings from its work in Palestine and Israel, and is seeking to broaden the scope of its work over the next three years. During 2019 we expect to organise activities across the Middle East and Europe.

Role Description

ORG is looking to recruit a well organised administrator with experience of grant monitoring and reporting to its Strategic Peacebuilding team. The post-holder will work in close cooperation with the SPP Director, Project Managers/Directors, Senior Programme Officer and ORG's Director of Finance and Operations to:

 

A. Project Administration

      • Maintain detailed financial records and verifiable supporting documentation on all project activities to enable the production of accurate, timely information to our donors.
      • Facilitate project audits and compilation of financial records, in association with ORG’s external auditor.
      • Draft and update service agreements and terms of reference for consultants.  
      • Compile supporting documentation relevant to Partner Agreements, including job descriptions, monthly payroll information, timesheets, etc. 
      • Compile and update timesheets respective of ORG staff’s time on funded projects. 
      • Support partners in adhering to donor commitments by providing templates to record and monitor their activities and use of appropriate donor-approved branding. 

       

    B. Events Planning and Logistics

        • Assist in the organisation of meetings and events, including in Jordan, Vienna, Brussels and Israel and Palestine. 
        • Provide logistical support for overseas travel arrangements including booking international flights, accommodation, visas, circulation of meeting-related materials, etc.

         

      C. Programme Support

          • Assist with grant applications and liaison with donors. 
          • Support SPP communications, including social media, occasional blog posts and news items, and keeping relevant pages of the ORG website up to date, in association with the ORG Senior Communications Officer. 
          • Support other SPP staff on day-to-day administrative tasks, as required. 

        Person Specification

         

        Criteria

         

        Description

         

        Requirement

        Education and qualifications

        University degree in politics, international relations, history, peace/war studies, Middle Eastern studies or similar.

        Desirable

        Experience

        At least one year of experience of administering and reporting on grants, ideally to statutory donors.

        Essential

         

        Experience of financial administration for a company or charity, including making and receiving payments, issuing and checking invoices and purchase orders, bank reconciliations, maintaining electronic records and producing financial reports.

        Essential

         

        Experience of office administration, including filing systems.

        Essential

         

        Experience of organising events, travel and logistics.

        Desirable

         

        Experience of organisational communications, including social media and writing for blog or websites.

        Desirable

        Skills and Abilities

        Excellent attention to detail in numeric and written work.

        Essential

         

        Good ability to work with Excel spreadsheets.

        Essential

         

        Excellent communication skills and an ability to work professionally with a wide range of people.

        Essential

         

        Arabic and/or Hebrew language skills.

        Desirable

        Knowledge and understanding

        An interest in Middle Eastern politics and conflict resolution.

        Essential

         

        Understanding of logical and results framework methodologies.

        Desirable

        Other

        Flexibility and ability to work to multiple deadlines.

        Essential

         

        Commitment to ORG’s goals and ethos.

        Essential